Proclamation Request

How to Submit a Proclamation Request

Rural Road Safety Awareness Week (RRSAW) will be held July 17-21, 2023, and the theme is “What’s Speed Got to Do with It?” One way the National Center for Rural Road Safety is promoting this awareness week is by proclamation.

Rurals, support this effort!

Raising awareness about speed on rural roadways can have life-saving benefits. We have included below general steps for submitting a proclamation request. Be sure to verify the process with the governmental office to which you plan to submit the request.

Here is general information for submitting proclamation requests to the governor’s office of a state.

Search online for “how to submit a proclamation to the [level of government] office in [enter a jurisdiction].”
Select the link that corresponds with the office to which you plan to submit the proclamation request.
Read all the information provided. Some offices may use online tools to submit the request and other required information.
In general, the office may require the following information from the organization submitting the proclamation request:
- The organization’s name
- The organization’s mission statement
- A brief history of the organization
- A link to the organization’s website
- Contact information
- A draft of the proclamation (click here to download a copy)

In most instances:

The request must be submitted by a resident of the jurisdiction or state.
The request must be made at least four weeks in advance; however, some offices require more time.
The receiving office may edit the proclamation.
The proclamation must be requested each year.
The proclamation must hold jurisdictional relevance.

More examples

NHTSA’s Child Passenger Safety Week https://www.trafficsafetymarketing.gov/sites/tsm.gov/files/2022-07/15460a-CPS2022-Proclamation_062422-v1-tag.docx
FHWA’s Safe Routes to School https://highways.dot.gov/safety/pedestrian-bicyclist/safety-tools/forms-safe-routes-school-toolkit
NWZAW from ATSSA included a template in their nwzaw2023_eventpromotionguide.pdf they also have a planning guide toward the bottom of this page Participate – NATIONAL WORK ZONE AWARENESS WEEK APRIL 17-21, 2023 (nwzaw.org)
Texas Municipal Clerks has several examples at Sample Proclamations | Texas Municipal Clerks (unt.edu) and they do have a NWZAW

Need more guidance?

Contact Kevin Elliott, Rural Road Safety Center Marketing Manager, by clicking here.